Responsibilities:

·                 Manage the upkeep of the premises, equipment, and supplies to meet the health and safety standards and to ensure

                  the smooth running of ACE campuses and offices  

·                 Assist to plan and coordinate all installations (aircon, office equipment, electrical and plumbing work, etc.) and 

                  refurbishments

·                 Inspect the facilities to determine the need for repair

·                 Review utility consumption and strive to minimize costs

·                 Supervise facilities team (cleaners, security guards, drivers, and maintenance staff) and external contractors

·                 Assist to procure/purchase some goods and services in a timely manner with agreed quality as per specifications and 

                  within budget.

·                 Perform all P2P-related tasks for a number of supplies ranging from raising PO, matching invoices, and processing 

                  documents with Finance.

·                 Manage and monitor the expense under the Admin and Property Department and provide reports/statistics for 

                  management decision 

·                 Manage Admin stock to ensure the availability of the supplies when need and discuss with the HoD to identify the 

                  purchasing need  

·                 Report and update regularly on the status of the assigned works

·                 Other tasks as assigned by the immediate supervisor  

  Key requirements: 

·                 Previous experience in an administrative role for at least 2 years is preferable  

·                 Bachelor Degree in Business Administration or related fields  

·                 Good command of spoken and written English  

·                 Good administrative and organizational skills 

·                 Proven planning ability with attention to detail  

·                 Ability to work as part of a team and independently  

·                 Strong commitment to professional integrity and ethical conduct  

·                 Ability to work in a cross-cultural environment